Important Updates to the Aid to Research Workshops and Conferences Program
Deadline: November 1, 2010
Updated program descriptions and application materials for the Aid to Research Workshops and Conferences Program will be posted in early September. Forms and instructions will be posted by mid-September for both the Aid to Research Workshops and Conferences and the Public Outreach programs.
International Opportunities Fund (IOF) and Image, Text, Sound and Technology (ITST): Alternative funding possibilities during Program Architecture transition
Researchers organizing international workshops and normally applying to the International Opportunities Fund (IOF), as well as researchers usually applying to the Image, Text, Sound and Technology (ITST) program for workshop and conference funding, may apply to the Aid to Research Workshops and Conferences program for the November 1, 2010 competition. These research communities may also consider applying to the Public Outreach program competition if their events are more inter-sectoral in nature. The Public Outreach Grants program competition deadline is set tentatively for November 16, 2010.
Aid to Research Workshops and Conferences on a trial basis will accept applications for workshops taking place outside of Canada. While this program is not equipped to accommodate international co-applicants, the organizing committee may include international members.
Only the SSHRC C.V. is included, as there are no C.V attachments for this program. Only the Principle Investigator may provide a C.V.
Applications for international conferences will not be accepted during this trial period.
Applications traditionally geared to ITST, and normally presented by an institution, will need to be adapted to the Aid to Research Workshops and Conference program’s eligibility criteria, which require the applicant to be a researcher or a postdoctoral fellow.
ITST projects may also be directed to the Public Outreach Grants program, which can accept applications submitted by institutions, teams, and individual researchers, providing the projects have a public outreach focus. The updated Public Outreach program description and application materials will be available through SSHRC’s website by mid-September 2010.
Researchers organizing these events should familiarize themselves with the evaluation criteria and application processes of the Aid to Research Workshops and Conferences and the Public Outreach programs to ensure they meet requirements.
The on-line submission process will be used for the Workshops and Conferences Program. Only the university research administrator may approve and electronically submit applications for the program to SSHRC. The next application deadline is 8:00 p.m., November 1, 2010.
1. Applicants are advised to submit an application at the most mature stage of planning possible to allow the committee to fully assess the proposed event. Projects that are presented with insufficient information may be deemed ineligible.
2. While applicants to the program may be SSHRC grant holders, under current guidelines they may not use funds from another SSHRC grant to leverage as “Sources of Other Funds” as this will be seen as duplicate funding. In the case of Strategic Knowledge Clusters, applicants should ensure that complementary support does not come from the SSHRC portion of the cluster, and that the original cluster grant application did not allocate funds for the same event.
3. Applicants applying to more than one federal agency (CIHR, SSHRC, NSERC or Canada Council for the Arts) for the same event will be deemed ineligible. Only one government council can be selected for a given activity, even if funds are complementary. Applicants are responsible for familiarizing themselves and respecting the regulations governing grant applications: http://www.sshrc-crsh.gc.ca/funding-financement/policies-politiques/grant_regulations-reglements_subventionaires-eng.aspx
4. Interdisciplinary projects with health-related outcomes that are fundable by CIHR will be declared ineligible. SSHRC has recently refined policies and guidelines regarding interdisciplinary work with health related components to help researchers select the best funding agency: http://www.sshrc-crsh.gc.ca/funding-financement/apply-demande/background-renseignements/selecting_agency-choisir_organisme_subventionnaire-eng.aspx
5. Resubmissions will not be accepted. Applicants must submit a completely fresh plan with new and distinctive objectives and cannot simply alter dates and speakers.
6. Conferences coinciding with an association’s annual meeting must demonstrate (a) that the conference is a distinct, independent and self-contained event and (b) that it addresses an audience different from or broader than that of the annual meeting. This program is not intended to pay the costs covered by the association’s membership fees. Events should not make participation of presentations conditional on membership to a given organization as this contradicts the objectives of the program.
1. Travel and subsistence for non-Canadian student presenters are ineligible costs: in the SSHRC budget ‘Foreign travel and subsistence’ for students refers to Canadian students travelling from outside of Canada to present.
2. Hospitality expenses: In the case of workshops only, as of the November 2009 round, hospitality costs (non-alcoholic beverages or working meals) are eligible costs. This policy harmonizes with those detailed in the Tri-Agency Financial Administration Guide.
3. Honoraria for guest lecturers are now eligible costs as of April 1, 2010.
4. Facilities / Administration: The host university is encouraged to provide applicants with in-kind support, such as meeting rooms and basic infrastructure, as per the Tri-Council MOU. Administration costs imposed by the university for either meeting spaces or processing registration are not strictly ineligible, but if sought need a very clear and compelling justification. If there are exceptional circumstances where the applicant is requesting SSHRC funding for such costs, an explanation should be included in the budget justification. Universities should be aware that from the adjudication committee’s perspective, institutional support for a project lends strength to any proposal.
5. Promotion: For workshops, promotion-related costs should be connected to the deliverable(s), given that the event is closed and invitational.
6. Balancing the budget: Other funds, both confirmed and unconfirmed, must combine with those requested of SSHRC to balance with the overall cost of the event.
7. Budget justifications need particular attention, as the adjudication committee requires brief explanations for the rationale behind expenditures.
Extensions on existing grants
- One-year extensions for workshop and conference grants are now automatic. There is no need for applicants to apply for extensions. The additional year is added onto the recorded closing date of the grant, should a researcher require the additional time to complete their publication.